Quickbooks premier nonprofit edition 2011 –

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
QuickBooks Enterprise is recommended for rapidly growing data files larger than 30MB, support multiple locations, have between employees. Click on your industry or QuickBooks Software desired. QuickBooks Installation Setup Guide.
 
 

 

Quickbooks premier nonprofit edition 2011 –

 

QuickBooks Accounting Software Added. QuickBooks has the ability to assign a date, time, customer or vendor name to the To do. Its like CRM for beginners. In QuickBooks leads can be converted to customers, leads can have multiple contacts. Improved help menu , will make getting answers in QuickBooks even easier 4. Improved search which will search for any customer, transaction, amount, the results pop up in a new window which includes additional filtering capabilities 5.

Batch time Entry for those contractors with multiple employees working the same job Crew time sheet entry , Time entry just got easier!

Excel integration has been improved in QuickBooks permitting the user to refresh data in an excel spreadsheet, preserving certain types of manipulations in excel. Formatting and formulas. Elements in excel that can be changed without breaking the link to live date in QuickBooks: Column headers formatting and name , Row Headers formatting and name , inserted formulas will be preserved, addition of new columns in between exported data set or end of exported data set. Time to update to QuickBooks 8, Contributed Reports – Report writing can be tricky for the novice user.

In QuickBooks now there are at least one hundred and growing of report templates ready and waiting for you to download and start using. The titles are clear along with a description. Contributed reports are found under the report menu. These reports alone could save a QuickBooks user time and money! Memorized Transaction Improvements – Now you can select which memorized transactions you would like to enter in the enter now window and which you would like to enter later.

Also added in QuickBooks – a frequency of every two months. There are NO user rights assigned to these documents so your staff will be able to open the saved documents without having access to QuickBooks. Plus you will need to backup this folder yourself! It is not part of the QuickBooks Backup. Improved Company file condense. There is now an added option to remove inventory transactions.

It replaces inventory transactions with a inventory adjustment. In addition, you can remove all estimates, sales orders, purchase orders and pending invoices. For very large files you may still need advanced help with this, call us we off new file start services. USPS adding to shipping manager New Transaction tab – QuickBooks now includes a transaction tab on transactions – view linked transactions and summary data in the same window View in one window Qty on hand, qty on sales orders, Qty on purchase orders, qty reserved for assemblies, and Qty available.

Easily open a PO or Sales order for the item being viewed. In QuickBooks you can filter the item list for items that have less than zero on hand, greater than zero on hand or customize the view to your needs.

Automatic price adjustments in QuickBooks Enterprise. Set a default markup percentage for each item, when the cost price changes, you can elect to automatically update the selling price by the markup. The setting includes an option to always update the cost, but ask before updating the price. Price level list- previous versions included a maximum of unique price levels, now Enterprise offers a maximum price levels.

First in First Out inventory valuation rather than average cost is an optional choice – and select your start date Multi-location inventory tracking came out last year- however worth mentioning again! Serial number OR Lot number tracking – select which forms you want to show the Serial numbers or lot numbers QuickBooks can be set to warn if the serial or lot number is blank, duplicated or does not exist.

Enhanced Inventory receiving – The item receipt and the bill are now 2 different transactions. So after posting 1 item receipt and its related bill, the clearing account will be zero. But any future changes to that item receipt or bill which is also not done to the related bill or item receipt will cause that clearing account to no longer be zero.

So strict controls should be implemented to avoid this problem. This feature is optional, and will cure the problems previously incurred due to negative inventory counts or changes to when inventory quantities post.

However, this change is a global change and is irreversible. You should test this change on a copy of your data file to see the impact on your financials before implementing this change. This feature may cause conflicts with third party software you are currently using. Need help with this evaluation? Call us and ask about our support options. Find and select added to invoice, sales orders, and sales receipt forms. Now easily find the item without endless scrolling This feature is not available on purchase orders or bills in QuickBooks.

Resort lists while in multi-user mode Set Closing date while in multi-user mode Adjust inventory in multi-user mode not a new feature but worth mentioning Note – With all editions, Payroll activities can only be performed by one person at a time and Backup with complete verification still requires single user mode. It lists all overdue and almost due invoices in a single place. You can send email reminders to one customer or many customers, and it tracks customer notes about your collection efforts.

When you send collection emails, your customer receives each invoice as a PDF attachment along with a cover note. New – average days to pay report , providing you with information on how quickly your customers pay. This used to be a combined preference which most companies did not use, but now one or the other option is available too. Balance sheet by class now available in QuickBooks Batch Invoicing – create one invoice and assign to a batch of customers in Quickbooks!

Great for monthly services Customer Snapshot tab in the Company snapshot center – Provides users with detailed information on an individual customer including sales history, best selling items, recent invoices and payments History on transactions – When you open transactions in QuickBooks such as Invoices, estimates, sales order, and bills you see recent transaction history, name information and notes -saving time spent looking up these details Set closing date password is a terrific tool to avoid having changes made to your accounting documents.

But for those companies that were still working open sales orders and estimates and purchase orders dated in a prior year, this became a nuisance and the closing date password would be provided to many individuals, rendering the protection worthless. Multilocation inventory – requires QuickBooks Enterprise edition v Now edit your spelling dictionary- you can now delete missspellings.

A small but great improvement is you can now mark as billable, amounts placed on the expense tab and charged to a cost of goods sold account Date paid and paid stamp on invoices Now a spot for separate Ship to addresses in the QuickBooks vendor center QuickBooks Added – key features Install Manager – Improved QuickBooks installation wizard.

Document Management – All Desktop editions, QuickBooks Document Management is the ability to attach files of any type to the appropriate QuickBooks records names, items, accounts, transactions and company file as a whole. Attach a document to Lists Names vendor, customers, jobs, employee, item , Attach documents to transactions. Browse from your local computer to attach or scan an attach in one step-requires a twain compliant scanner. Forms Customization – Easier and faster for users to make QuickBooks forms look more professional and match the branding on other customer facing printed materials.

Company Snapshot – Allow users to customize what widgets they want to see in the QuickBooks Company Snapshot and provide additional widgets that give them insight into tactical details of their business. Set this as your home page for a birds eye view on exactly how your business is doing.

Customers or their accountants can easily configure this menu to centralize their favorite, commonly-used, and hard-to-find menu items. These are stored on a per-user, per-company file basis. Enhanced Report Center- Reports can be displayed in a carousel, making it easy to identify which report to run.

Now you can change the dates before your run the reports from within the report center , plus a favorites report section that works like your favorites on your browser, and a recent reports listing for those great reports you just found and forgot the name of.

The green icon will display the report, the star will add to your favorites and the? Online Banking – Numerous usability improvements, such as switchable download reconcile matching interface, side-by-side or register-view you can now revert back to the view you had in QuickBooks edition! C redit card processing – now get pre-authorization – available in , but buried!

Now, managing your merchant account is even easier. Call us for more information ask to speak with our superGuru – Linda Saltz When you want to make sure your customer has sufficient funds available on their credit card, you can authorize the funds before you process the order.

When you authorize funds for a credit card, the funds are placed on hold, and the limit of the customer’s credit card is lowered by this amount. After the authorization goes through, when you make the actual sale, you can capture the authorized amount. Make sure you do this within seven days, when an authorization typically expires. If you capture an amount that is smaller or larger than the authorized amount, you may be charged a higher discount rate.

Client Data Review – Available only in the Accountants Edition – Another great reason to select this edition over any other. A brilliant tool for finding and fixing errors. Controllers shoring up their month end numbers will find this a big time saver! New QuickBooks Features- Troubleshoot negative inventory, apply credits tool, reclassify a group of transactions in one step, fix incorrectly recorded sales tax and payroll tax payments without messing up the bank reconciliation, batch write off of bad debts.

Create up to 16 statements in one workbook and batch print your statements and documents Set ANY date range for statements, including 4-week months or week quarters Send consolidated reports to clients in.

Two to Three times more custom fields available Build Assemblies – Build Assembly transaction form is now a template. Line-items of the build assembly can be modified on the fly. Custom Fields for Items can be added to template as headers and columns. Transaction form can be printed. Point of Sale – new features Improve sales with point of sale customer center Coupons and promotions acceptance.

QuickBooks now supports all global currencies. Search Find box in the vendor center and Item list! Clicking on the find icon will limit the search to a specific field in the record. QuickBooks Added – key features Click to run a “Whats new video” for QuickBooks Version All Editions: Easily share records with your accountant with an improved Accountant’s copy now it only takes a single click to encrypt your file and upload the file to a secure server for your Accountant’s download and review.

Eliminating emailing and multiple file issues. Your accountant can now complete bank reconciliations and merge accounts while you continue to enter your daily transactions Introducing context sensitive help, designed to provide new users with an enhanced start up experience.

New excel templates make it easy for you to import existing customers, vendors, or product information into QuickBooks.

Now supports Payroll! Sync your contacts in Outlook with your contacts in QuickBooks. All unbilled costs for a given date range will be transferred directly to an invoice.

You can also quickly view subtotals of your unbilled time and expenses and filter the individual entries by date Point of Sale Users can now attach up to 2 digital pictures per item in your inventory list Users can generate and print a shipping label for UPS right from QuickBooks Point of Sale. Automatically track and reward customers that spend a certain amount at your store. QuickBooks has made it much easier for your accountant to work on your file while you continue to make entries into your file.

This feature will import all changes made by your accountant and provide you with a detailed listing of those changes. Its easy for your accountant to make and send your an import file with changes.

Whenever you have a problem with the file, make an accountant’s copy, e-mail and send to the accountant to fix. Your accountant will review at the next opportunity and make the corrections in the copy you sent. All very easy! This feature alone makes it worthwhile for both you and your accountant to purchase and use QuickBooks Its good for you – you get accurate reports to make key business decisions without disruption to your daily workflow Its good for your accountant – spend less time reconciling and more time as a business advisor to your clients Accountants will purchase the QuickBooks Premier Accountant Edition which works with any version of Simple Start, QuickBooks Pro and all editions of QuickBooks Premier Accountants will purchase the Accountants Edition of QuickBooks Enterprise which works with any edition of QuickBooks Enterprise.

QuickBooks Added – key features Whole new design for easier navigation. New customer, vendor and employee centers Customer Center interactive demo in QuickBooks Filter customer and vendor lists for specific criteria New Vendor Center shows all your vendors and what you owe them in one simple screen New Employee Center shows all your employees and what you’re paying them in one simple screen New Payroll Center for Do-it-yourself payroll will help improve the accuracy and timeliness of PR related functions by providing information about when payroll, and PR Liabilities are due, who to pay and how much is owed.

This center automatically reminds you if important dates. Plus the process of setting up QuickBooks Payroll has been greatly simplified.

Always on audit trail that does not slow down performance! All versions have switched to using the sequel database platform. Add multiple e-mail and shipping addresses for your customers.

Now you can set Cc e-mail addresses in the customer record which will pre-populate all e-mails created in QuickBooks for that customer. Processing credit card refunds- now there is a convenient way to show that a refund was provided on the credit memo. Also a Bcc field has been added and users can set company wide default e-mail addresses to pre-populate the Bcc field another improvement to your internal controls! Voided checks are correctly accounted for by creating offsetting journal entries in the affected accounting period.

Improved window for “enter bills”. See the vendors address that will print on the bill payment checks. Improved communication between the item record cost field and the replacement cost purchased on checks, credit card charges, bills and POs. Now you have the option to update the cost in the inventory or service item when creating a new purchase transaction. Now you can base change item prices on unit cost.

This is a choice to change cost of an item in the item record via a pop-up window at the time the purchase transaction is entered. You can elect NOT to display the pop-up message via a checkbox, but whatever choice you make on that transaction to update the item record with the new cost or NOT QuickBooks will use that as the default behavior. Its a good idea to discuss this new feature with all data entry personnel. You can reverse this decision by selecting “bring back all one time messages” option under preferences general.

If the item is a component in an assembly, the bill of materials average cost will change when the assembly item is built Customized pricing and rounding options make it easier to keep your pricing competitive Inventory – Includes a new field for manufacturers part number.

Search and sort by your part number or the vendors. Utility that creates a more compact company file for easier portability such as e-mailing the file to your accountants. If premier is the right product for you, AND, you want all the features of all the editions, purchase the Accountant’s QuickBooks Premier edition as it contains every feature of every QuickBooks premier edition. Backordered column has been added to the sales order to indicate fulfilled and still open quantities. Invoice has a new backordered column and picking lists can now be printed.

Packing lists now show backordered items. If you are a nonprofit and need to track backorders, consider purchasing the accountant’s edition. Backorder functionality on purchase orders as well.

POs will display a column for previously received and a separate backorder column Sales order fulfillment worksheet window shows all open orders based on criteria important to you such as oldest orders, shippable dollar amount, or by customer. Available-to-promise window where you can review how much of an inventory item is on hand, how much has been committed to customers, expected on new POs and how much is pending for builds.

Accountant edition – toggle between QuickBooks Simple Start, QuickBooks Pro and all industry specific versions of QuickBooks Premier Select multiple sales orders to consolidate into a single invoice Included in QuickBooks are all the great features added to QuickBooks Improved management of customer payments. See Tour Automatically handle overpayments or underpayments from customers on the receive payment window.

When creating an invoice you can now immediately apply a customer deposit or other outstanding credit on the invoice form no longer must you go to the receive payment window Improved downloading bank and credit card transactions. Match multiple transactions at a time. Associate similar vendors to one existing vendor name for example multiple outlets for the same store See Tour Print envelopes from within QuickBooks.

Improved letter wizard for integration with Word. Plus convert an invoice into a word document for a more personal touch. See Tour Reports navigator making it easy to select the right report to find the information you need See Tour Retained earnings Quick Zoom a feature handy for bean counters aka accountants Shipping manager not available in Basic is now UPS Ready, using customer address information on sales receipts or invoices to pre-fill UPS shipping labels Fed-Ex labels can be printed too , complete with tracking numbers and bar codes.

Schedule pickups and track shipments-directly from QuickBooks. New workers comp feature helps contractors track gross wages by classification code and calculate worker’s comp premiums additional fees apply. Use billing rate levels for all items or just for specific items. Send timesheet hours to invoices and QuickBooks will apply the right rate. QuickBooks features added to QuickBooks Enterprise not included as part of QuickBooks Pro or Premier Editions Much awaited improvement- providing security access to employees for only those areas of QuickBooks needed to do their job.

Not available in QuickBooks Premier editions, this feature is only available in Enterprise editions makes your decision now a very easy one. View Enterprise QuickBooks Tour Multiple Field Search in List items- Enter search criteria into all relevant fields to quickly produce the specific records you are looking for.

You can even search on custom fields and notes fields. See Tour Loan manager to track loan payments and record interest expense. Undo premature bank reconciliation – an improved reconcile discrepancy report shows you changes and deletions made to previously reconciled transactions. Save forms and reports in pdf format. Time and material invoices- now import both the item descriptions and the notes. Cash flow projector.

QuickBook Premier Customize prices – Set up to price levels per specific item. Customize price levels per item, by dollar amount, for your customers.

Set custom prices for items that are associated with different customers or jobs. Or set up to fixed percentage price levels. Option to add customer’s total balance to printed invoice through the customize form window. Fixed asset tracker- asset name, serial number, date purchased and disposal date.

Accountant- premier addition also adds a fixed asset manager that will calculate and track depreciation. Included in QuickBooks are all of the great features added to QuickBooks Intuit has stopped supporting older versions of QuickBooks and earlier -read more. QuickBooks Premier. Payroll integrates with QuickBooks, allocates labor costs to job, easy to use, competitively priced, do-it-yourself or complete services QuickBooks Payroll.

Are you ready to buy but need help selecting the right QuickBooks version? Certified QuickBooks Advisors With over 20 years experience working with small business, over 6 years leading QuickBooks Seminars; hundreds of QB new installations.

Ask for our help to make the right decision for your business. Try out QuickBooks add-ons that integrate with QuickBooks. Simplify the way you collect information to run your business. Do you want to use QuickBooks from remote locations? QuickBooks On-Line Edition simple to use, low cost, no maintenance, always up to date method of handling your accounting from any computer- anywhere. Up to 25 simultaneous users. Affordable, but lacks the advanced features of QuickBooks Pro. Must have high-speed internet connection.

No inventory, no sales orders, no purchase orders, no online bill payment, no integration with Microsoft Word. Customer expense tracking, Class tracking, time tracking offered at an additional cost.

Payroll integration available. If your business does not require these features, QuickBooks On-Line is the ideal accounting software solution. Works well when your office is completely virtual with no staff to handle the daily recordkeeping. QuickBooks on-line’s is always updated, no need to call in your computer expert guy or take time from your busy day to update each of your workstations.

What QuickBooks Online Edition can do for you: For the company with relatively simple reporting needs. Time entry from the field is a very convenient feature! Track time for employees and subcontractors, print s.

Billing customers invoicing – print or email. Pay bills Write and print checks Enter and pay bills Recurring bills template Track credit card use Reports customizable reports plus -export to excel. Remote access is also available in QuickBooks Premier. Premier offers remote access for up to 5 users with all the sophisticated accounting and tracking features that help you manage your business. If you need assistance determining which product to purchase, give us a call, our CPA’s and certified QuickBooks Pro Advisors will be pleased to offer assistance.

Novell is supported but not recommended. Microsoft Internet Explorer 6. A copy comes with QuickBooks software which requires 70 MB of hard disk space. Therefore file size is not as big of an issue as in previous versions. Extremely large files may result in a slowing down of processing new transactions or retrieving data into reports.

Most small businesses never notice a change in computer processing speed due to large files. Those that do notice can purchase a new computer higher speed which generally solves the problem.

It is when companies begin to process payroll for over 50 employees at a time and employ or have 4 or 5 data entry, order entry, bookkeeping individuals all working within the same company file all day long will the size of a QuickBooks file need to be examined As a rule of thumb if you are upgrading from a product like Quicken, or starting a business, or converting from a manual system, or are a small business converting from Peachtree or some other small business software with only users, file size should not be a problem for you.

Of course it is all a function of the number of QuickBooks transactions per month, the number of items per transaction, and the number of links to a transaction for example: payments from a customer to pay one open invoice that is will determine the size of a file.

For those larger companies that are interested in QuickBooks but are not sure if QuickBooks Pro, or QuickBooks Premier file considerations for each exactly the same will support their database, the following calculation will help you with your decision:. Limitations that require more than the following number of items should not Consider Pro, or Premier but should take a look at QuickBooks Enterprise Edition.

Enterprise Solutions – unlimited names and items but performance begins to degrade around , Up to 30 simultaneous users. Maximum number of classes is 10, Call us to let a technical expert help you determine if QuickBooks Enterprise is the right choice While QuickBooks provides tremendous accounting capabilities, the following is a situation where it might be a good idea to use a 3rd party inventory product that integrates with QuickBook rather than the QuickBooks Inventory feature: Companies that require an inventory method other than average cost such as FIFO or LIFO may not want to use the inventory feature Top.

Lower pricing and no more hassles with rebate forms. QuickBooks Mac My-Time tracking software now available. QuickBooks Mac New Features:. Learn how Top. QuickBooks Pro Mac Benefits of using the QuickBooks program: Increase Efficiency: QuickBooks helps you save time and be more efficient, with easy-to-use tools to help you more quickly manage your business finances.

Improve Accuracy: QuickBooks has tools designed to help you accurately enter and keep track of the information you need for taxes or other purposes. QuickBooks helps you organize your information, backup data and control access to critical information, so you have accurate data at your fingertips whenever you need it. Customization Options to Meet Your Needs: Since each business is different, QuickBooks allows you to customize it to fit your particular needs.

Manage Money More Effectively: QuickBooks realizes that every dollar counts, so it helps you find ways to save money today and manage money effectively for longer-term savings. The features and functionality you pay extra for in QuickBooks Premier software will pay for itself in the reduced set-up time plus and a customized set-up that reduces mistakes.

The added QuickBooks Premier software functionality will help you manage your business and understand your finances like no other accounting package. So if you are a retailer, professional services firm, accountant, manufacturer or wholesaler, contractor or nonprofit, select QuickBooks premier. QuickBooks Premier will reduce stress and aggravation that generally accompanies the process of change and learning something new, plus shorten your learning curve saving valuable employee time.

If there is no industry specific QuickBooks Premier software for you, consider purchasing the QuickBooks Accountant Premier Version – it comes with all of the help menus, sample company files of all the other Premier software products. This is a great opportunity to see how other companies handle transactions that you may also encounter.

We here at QBalance. When remote access, sales orders, emailing forms, pdf reports, forecasts, advanced help features, or the other functions that differentiate QuickBooks Premier from QuickBooks Basic and QuickBooks Pro are not needed to run your business, QuickBooks Pro and QuickBooks Basic are still the number one selling small business software because of their sophisticated accounting features.

No other software is as flexible and forgiving to those who are not accountants or bookkeepers. Mistakes are easily rectified and reports are easy to create and interpret. We would be happy to offer assistance to selecting the QuickBooks software product that is right for your company when you make a purchase through this site.

Top QuickBooks Training Home. QuickBooks Software Help. Trouble viewing PDFs in Firefox? Click on your industry or QuickBooks Software desired. Standard Editions of QuickBooks. QuickBooks Premier Software for your industry.

New same low price, one software for both upgraders and new users. Upgrade Now. Quicken Payroll integrates with QuickBooks, allocates labor costs to job, easy to use, competitively priced, do-it-yourself or complete services QuickBooks Payroll.

What QuickBooks Online Edition can do for you: For the company with relatively simple reporting needs Time entry from the field is a very convenient feature! Track time for employees and subcontractors, print s Billing customers invoicing – print or email Customize the style of your invoices Create charges, billable expenses, and time activities that flow on to invoices Accept Credit Cards from within QuickBooks: Online Edition Additional fee required Track expenses by customer Additional fee required Schedule recurring charges and automate billing Track sales tax Pay bills Write and print checks Enter and pay bills Recurring bills template Track credit card use Reports customizable reports plus -export to excel Payroll imported from Intuit Complete Payroll or PayCycle Key Benefits of Online Edition Automatic updates Backus up data automatically Includes free accountant user with each client subscription Maintains a perpetual audit trail and activity log Allows restricted access to product areas Remote access is also available in QuickBooks Premier.

For those larger companies that are interested in QuickBooks but are not sure if QuickBooks Pro, or QuickBooks Premier file considerations for each exactly the same will support their database, the following calculation will help you with your decision: Number of transactions each month times 2 KB monthly growth rate Multiply this result by 12 for an annual growth KB Divide this result by to arrive at MB growth per year A QuickBooks company file should grow less than 15 MB per year for practical performance levels.

QuickBooks for Mac. Benefits of using the QuickBooks program: Increase Efficiency: QuickBooks helps you save time and be more efficient, with easy-to-use tools to help you more quickly manage your business finances. Also subscribe to our newsletter.

Discounted prices. QB alance. QuickBooks Help. We have been selected as one of the top QuickBooks Advisors for the last 3 years. Buy QuickBooks Is your QuickBooks running slower than an 3 legged tortoise? QuickBooks Payroll. QuickBooks Enterprise Software. QuickBooks Enterprise. QuickBooks Pro -Windows. QuickBooks Premier Contractors Edition. QuickBooks Premier Retail Edition. QuickBooks Premier Other Industries.

QuickBooks Point of Sale. QuickBooks Simple Start. QuickBooks Online Edition. QuickBooks Online Payroll. Watch Videos on features. Differences – Pro Prem Ent. QuickBooks Checks.

Invoice with Remittance. QuickBooks W2. QuickBooks Learning Guides. Using QuickBooks Tips. QuickBooks Add Ons. QuickBooks Software. Free: QuickBooks Newsletter. Business Resources. All about Payroll. Search this site. Guide to buying QuickBooks software. Now Selling QuickBooks Call Call in your order to purchase QuickBooks Now Selling in CD or Downloadable format:.

Accounting Software. Now is a good time to upgrade from QuickBooks versions , , , , , , , , , , , , , , , 99, and earlier. Accounting Firms. Professional Services. Other Industries. QuickBooks Pro. Enterprise Editions. Other special use Quickbooks software below. QuickBooks Online.

QuickBooks Mac. Comparison Chart. QuickBooks Premier Your industry. QuickBooks Pro Single User. Two User. Up to 30 user. Service Company. Manufacturing Wholesale. Click on the links to purchase QuickBooks. For assistance in selecting the right QuickBooks for your business, call What are the unique features of each Premier Edition? For assistance in selecting the right QuickBooks for your business, call Compare features Watch more tours Whats new in and prior editions.

Share data easily with Excel, Word, and Outlook; easily convert Peachtree data to QuickBooks Product Description QuickBooks provides standard accounting and business tools for organizing your finances with ease. Start fast and get help when you need it with built-in tutorials, onscreen help, and free unlimited QuickBooks self-help support.

As always, your satisfaction is guaranteed or your money back! Shipping Manager, at no extra charge, converts sales receipts or invoices into pre-filled FedEx or UPS shipping labels and forms, complete with tracking numbers and bar codes. Track business loans and fixed assets such as computers and other equipment, right along with your other financial data.

QuickBooks automatically reminds users to include related expenses like vehicle expenses and job-related mileage. Import customers, vendors, items from Excel, or enter them on-the-fly as you pay bills and record sales. Understand the differences between QuickBooks Editions:. Estimates, Invoicing, track receivables, write checks, sales tax, financial reports customize invoices. Payroll management additional subscription fees apply. E-mail sales orders from within QuickBooks. Balance Sheet by Class.

Tracks sales orders , inventory components and finished goods or ” assemblies ” bill of material. Create invoices from Sales orders- See differences between industry versions for unique characteristics features. Create forecasts and business plans and budgets in QuickBooks. Customize prices – up to different prices levels per item by percent. Use for a customer name or to a customer group.

Auto reverse journal entries and you can set QuickBooks to automatically repeat the text in the Memo field of the first line of the entry in each subsequent line, set JEs number automatically. Work with more than 14, unique inventory items or 14, contact names. QuickBooks Pro and Premier company files can hold up to 14, inventory items and a combined total of up to 14, customer, vendor, employee, and other Other Names list names.

QuickBooks Enterprise Solutions version 7. Track personal finances. In addition to opening a separate checking account for your business, track your personal finances somewhere else like in Quicken.

If you do decide to use QuickBooks, at least create a separate company file for your personal financial info. Track the performance of stocks and bonds. But companies have investments, too, of course. A machine that costs hundreds of thousands of dollars is an investment that you hope will generate lots of income, and you should track it in QuickBooks.

Manage customer relationships. Lots of information goes into keeping customers happy. But for tracking details like memberships, items sold on consignment, project progress, and scheduled events, another program like Microsoft Excel or Access would be a better solution.

QuickBooks comes in a gamut of editions, offering options for organizations at both ends of the small-business spectrum. Enterprise Solutions, on the other hand, are the most robust and powerful editions of QuickBooks, boasting enhanced features and speed for the biggest of small businesses.

This book focuses on QuickBooks Pro because its balance of features and price make it the most popular edition. QuickBooks Pro is the workhorse edition. It lets up to five people work in a company file at a time; you can purchase licenses in single-or five-user packs. QuickBooks Pro includes features for tasks such as invoicing; entering and paying bills; job costing; creating estimates; saving and distributing reports and forms as email attachments; creating budgets automatically; projecting cash flow; tracking mileage; customizing forms; customizing prices with price levels; printing shipping labels for FedEx and UPS; and integrating with Word, Excel, and hundreds of other programs.

Other lists like the Chart of Accounts can have up to 10, entries. QuickBooks Premier is another multi-user edition. For business owners, its big claim to fame is handling inventory items assembled from other items and components.

In addition, Premier can generate purchase orders from sales orders and estimates, and apply price levels to individual items. You can also track employee info and get to your data remotely. This edition also includes a few extra features that typically interest only accountants, like reversing general journal entries.

When you purchase QuickBooks Premier, you can choose from six different industry-specific flavors see the next section. Like the Pro edition, Premier can handle a combined total of up to 14, list entries. Enterprise Solutions Up to 30 people can access a company file at the same time, and this simultaneous access is at least twice as fast as in the Pro or Premier edition. The database can handle lots more names in its customer, vendor, employee, and other name lists 1,, versus 14, for Pro and Premier.

You can have multiple company files, work in several locations, and produce combined reports for those companies and locations. And because more people can be in your company file, this edition has features such as an enhanced audit trail, more options for assigning or limiting user permissions, and the ability to delegate administrative functions to the other people using the program. When you install QuickBooks Premier, you choose the industry version you want to run.

If your business is in an industry other than one of the five industry-specific versions, choose General Business. Some people swear that these customizations are worth every extra penny. Here are the industries that have their own Premier editions:. As long as funding comes primarily from unrestricted sources, the Pro edition will work reasonably well. Accountant Edition is designed to help professional accountants and bookkeepers deliver services to their clients.

It lets you run any QuickBooks edition that is, Pro, or any of the Premier versions. The General Business version has all the goodies of the Premier Edition like per-item price levels, sales orders, and so on. It includes a chart of accounts and menus customized for manufacturing and wholesale operations. You can manage inventory assembled from components and track customer return materials authorizations RMAs and damaged goods.

If you run a nonprofit organization, you know that several things work differently in the nonprofit world, as the box above details. The Professional Services version not to be confused with QuickBooks Pro is designed for companies that deliver services to their clients.

Unique features include project-costing reports, templates for proposals and invoices, billing rates that you can customize by client or employee, and professional service—specific reports and help. The Retail version customizes much of QuickBooks to work for retail operations.

It includes a specialized chart of accounts, menus, reports, forms, and help. Intuit offers companion products that you can integrate with this edition to support all aspects of your retail operation. For example, QuickBooks Point of Sale tracks sales, customers, and inventory as you ring up sales, and it shoots the information over to your QuickBooks company file. But if bookkeeping and accounting are unfamiliar territory, some background training QuickBooks Training may help you use QuickBooks better and more easily without calling your accountant for help five times a day.

To contact the school, visit www. Double-entry accounting is the standard method for tracking where your money comes from and where it goes. For example, as shown in Table 1 , when you sell something to a customer, the money on your invoice comes in as income and goes into your Accounts Receivable account.

Then, when you deposit the payment, the money comes out of the Accounts Receivable account and goes into your checking account. See Chapter 16 for more about double-entry accounting and journal entries. Each side of a double-entry transaction has a name: debit or credit.

As you can see in Table 1 , when you sell products or services, you credit your income account since you increase your income when you sell something , but debit the Accounts Receivable account because selling something also increases how much customers owe you. Chart of Accounts. In bookkeeping, an account is a place to store money, just like your checking account is a place to store your ready cash.

The difference is that you need an account for each kind of income, expense, asset, and liability you have. See Chapter 3 to learn about all the different types of accounts you might use. The chart of accounts is simply a list of all the accounts you use to keep track of money in your company.

Cash vs. Accrual Accounting. Cash and accrual are the two different ways companies can document how much they make and spend. The accrual method, on the other hand, follows something known as the matching principle , which matches revenue with the corresponding expenses. This approach keeps income and expenses linked to the period in which they happened, no matter when cash comes in or goes out.

The advantage of this accrual method is that it provides a better picture of profitability because income and its corresponding expenses appear in the same period. For example, if you pay employees in January for work they did in December, those wages are part of the previous fiscal year.

Financial Reports. You need three reports to evaluate the health of your company described in detail in Chapter 17 :. This QuickBooks report gets its name from the difference between the income and expenses, which results in your profit or loss for that period.

The balance sheet is a snapshot of how much you own and how much you owe. Assets are things you own that have value, such as buildings, equipment, and brand names. Liabilities consist of the money you owe to others like money you borrowed to buy one of your assets, say.

The difference between your assets and liabilities is the equity in the company—like the equity you have in your house when the house is worth more than you owe on the mortgage.